Meeting called by: Leah Elzinga, Chair
1.
Opening 19:16pm
2.
Additions or amendments to the
agenda
None
3.
Dragon Dash: quick update
Medals are in process of
being ordered. Need to be ordered this week or they will not be in on time.
Alicia asked about the status of volunteers.
Nicole said she was going to Rotary to confirm, but getting 10 people to
volunteer shouldn’t be an issue.
51 registrations to date
with $905 in profit.
Having issues with Sobey’s with donating water and bananas, but we
do have the pure protein bars.
Brandi suggested asking Costco. Sarah said that she has a contact with Costco and said she would ask.
Brandi suggested asking Costco. Sarah said that she has a contact with Costco and said she would ask.
Leah brought up that the general consensus with the medals was that
it made more sense to have the nicer medals to entice the regular runners and
make this a legit run.
4.
Sham-ROCK
a.
Locations for novelties,
concessions, tattoos, photo booth
Concession and etc. worked best outside the gym, which
keeps the less localized. The cash register has been purchased and
pre-programmed and it makes keeping track of the financial aspect easier
Nadine asked for float costs. Leah gave it.
Kathy said that the leadership students are all over
doing the tattoos. Letters are going to be sent home to get a number to how
many are going to come.
Leah showed the lights that she purchased and talked
about the pros and cons about the smaller lights vs the larger white lights
that she couldn’t actually get. The lights were $85 each, which is in line with
the $400 budget that we had for them. The only things that we need to worry
about with these are extension cords
b.
Food and novelty totals (Dawn)
Dawn has picked up soda, but thinks we need more.
c.
Decorations
Dawn and Sarah got decorations that will be able to be
used year after year, though they went a little over budget. Balloons for décor
are still needed to add to have some on the floor too. Leah suggested 6 tables.
Nadine suggested setting up the tables close to the door and concession while
we push the dance floor farther to the back of the gym. Lights will go on the
four corners of the gym.
Leah suggested using the lounge for the photo booth and making it DIY. Use one of the pie toss booths. The plan is to have it close to concession to be monitored.
Leah suggested using the lounge for the photo booth and making it DIY. Use one of the pie toss booths. The plan is to have it close to concession to be monitored.
d.
Set up time
Sarah said she would be here by 16:00. Everyone can come and help as they can.
Sarah said she would be here by 16:00. Everyone can come and help as they can.
5.
Carnival
a.
Website is under construction
It’s not listed on anything until it is actually up and
running. The idea is to launch our site and the festival site at the same time,
approx. May 1 when the media campaign launches.
b.
Leah has created a fact sheet
that includes all information for sponsors, community groups and non-profits,
and volunteers.
i.
The file has been uploaded to
the PFA-specific page
ii.
If you would like to request any updates please
let Leah know
c.
Knights and Ladies will be
$1000, possibly sponsored by Morinville News
Wonder Woman has been confirmed. She has a friend who
cosplay’s Cinderella and has just finished the new Cinderella dress.
Application has also been put in for Darth Vader and some Storm Troopers.
d.
A request has been in to Zoo2U
but not response yet; estimated $1000-1400 for two days
e.
Approximately $2500 should
cover all of our costs. Festival is already covering $2000
f.
PFA/SC members are welcome to
start soliciting sponsors and community if they’d like.
A list of sponsors will be placed on the PFA Facebook page so that we are not doubling up on places that have said no. Please post who you have contacted when you have contacted them and what their response was.
A list of sponsors will be placed on the PFA Facebook page so that we are not doubling up on places that have said no. Please post who you have contacted when you have contacted them and what their response was.
g.
BBQ… Still going forward.
Located outside the arena doors. Nadine possibly has access to an industrial
sized BBQ. Leah asked to let them know that we would be happy to consider them
a sponsor. Nicole has a large industrial BBQ and a tent. Talked to the town
about getting their hotdog broiler.
BBQ done over both days, not just one. Kathy to find out
about refrigeration on the grounds.
6.
Meeting Close 20:03
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