Minutes: October 7th, 2013

1. Review last meeting minutes, followed by agenda review and approval. Sarah 1^st, Brandi 2^nd

2. Secretary nominations:  no nominations brought forth. Sarah volunteers, Cindy 2nds.

3. Selected Fall/Winter Fundraisers: Purdy’s chocolates, Holiday Cards & Poinsettias. Agree to run all                     three at once.

4. Discussed MPES Snowflake Festival Fundraisers – Bake Sale agreed on, Raffle discussed in place of previous silent auction. Agree on 4 large basket raffles with contributing donations from families, parents and corporate town sponsors. Agree to further discuss possibility of Themes at next meeting.

5. Set Dates for the following PFA fundraisers:

·        Fall/Winter tri-fundraising campaign – Nov. 1 – Nov. 20^th, 2013

·        Snowflake Festival – Dec. 10^th & 11^{th, 2013}

·        Bottle Drives – Jan. 11^th and May 24^{th, 2014}

·        SHAM-Rock Family Dance – Friday, March 14^th, 2014

·        Calahoo Meats – March 21^st – Apr. 23^rd, 2014

·        Family Carnival – Saturday, June 14^th, 2014

6. Kelli discussed Snowflakes & Stars Concession. Leah gives us #’s of product on hand (Pop, chips, etc.…) Decide to do Chilli (mild & veg) and hotdogs again, as last year was so successful. Agree to keep $1 price on chips, pop, water, juice & treats. Discussed items needed to purchase (napkins, spoons, salt, pepper, bowls, chilli peppers, and hot sauce)

Wayne talks about MPES clothing order to be placed. Leah Motions to use PFA funds for council members & volunteers to be used at events. Motion carried, to be discussed at next meeting, pending Wayne’s approval of supplying.

4 Shifts for volunteers set: 7am - 10am, 9am - 1pm, 11am - 3pm & 1pm – 4pm.  2 volunteers per shift = 8 volunteers needed.

Discussed Food Permit, Brandi mentioned she has one.

7. New Business:

1.      Cheques made out to PFA need to have Phone # included in order to accept. This eradicates unnecessary NSF fees for school & parents. Brandi suggests we include a disclaimer on all order forms

2.      Brandi motions to look at hotlunch.net for online payment and organization starting January. Leah motions PFA loans Parent Council $300 start-up fee for the Food Program – hotlunch.net. Sarah 2nds

3.      Wayne proposed 3 new fundraising opportunities. First aid kits, Popcorn and Variety product catalog. Agreed to look further into the popcorn and first aid kits as viable fundraisers. Logistics to be discussed at next meeting.

4.      Kelli brings forth the possibility of Alberta Ballet Emerging Tour. Tabled until November meeting.

8. Meeting Adjourned 7:23 pm