Meeting called by: Leah Elzinga, Chair
1.
Opening:6:57
2.
Additions or amendments to the
agenda.
a.
Alicia Irving adds the Dragon
Dash to #6
3.
Snowflakes and Stars Christmas
Market
a.
Feedback: The concession was
successful was again. Though we only
made a few hundred dollars. Approx. 20lbs of meat was purchased but could be
scaled back to about 15 for next year.
We sold approximately 150 hotdogs.
Timmy’s provided the coffee again this year and “Free with donation” was
a success.
4.
Purdy’s Chocolates
a.
Feedback
i.
600 catalogues were requested
but only 450 were delivered so the youngest classes had to wait several days
for their catalogues
ii.
Complaints re:the short time
frame for the fundraiser
iii.
The fundraiser time line was
short due to the decision being postponed, and the time needed by Purdy’s to
ship, and their last available date for delivery being quite early
iv.
The orders came in on time,
however several items were missing and volunteers had to pick them up from
various retail locations. Unfortunately,
THOSE orders were also wrong, which necessitated extra trips
v.
Nearly $13000 worth of orders
were placed, nearly $4k of which were online.
Nadine placed and filled all orders, and acted as the main contact between
Purdy’s
vi.
Extra boxes were gifted to
volunteers and used as thank yous for major PFA supporters
5.
Rotary Playground Presentation
a.
Leah presented to Rotary and it
went very well. Along with many local
business owners were Simon Boersma, president of the Morinville Chamber of
Commerce, Maureen Kubinec MLA, Minister of Tourism and Parks, and Councillor
Gord Putnam
b.
Unfortunately our request was
turned down. It is suggested that we
begin to foster a relationship with Rotary through volunteer requests in the future,
as they would be a valuable long term partner for both PFA and the school.
6.
Snowflake Festival
a.
Donation Raffle
i.
A coat drive for Hope Mission
and Food Bank drive will be organized.
Boxes will be wrapped in gift wrap and placed under the CCC tree. For every donation, people will be given a
ticket for a draw. One draw per
evening. Prize provided by PFA from
donations still in storage.
b.
50/50 Raffle
c.
Bakesale
i.
Organized by Dawn
d.
Volunteers
i.
Approximately 5 volunteers
needed per night
e.
Decorations/Budget
i.
Approximately $200 budget
ii.
Dawn has already purchased
decorations including fabric table cloths in black which can be washed and used
from year to year
iii.
The plan is to slowly acquire
more table cloths each year until we have enough to do large-scale events. This is considerably less costly and wasteful
in the longrun than the plastic/dollar store table cloths we had been using.
7.
Dragon Dash
a.
Alishia provides an update on
the Dragon Dash
i.
Date has been confirmed as
10am, April 26th
ii.
Sponsorship for the protein bars
has been confirmed
iii.
The Running Room is officially
onboard
1.
They will provide all necessary
equipment, from AV to tents and barricades
iv.
Registration is entirely online
through the Running Room
v.
Registration will be $25 for
early bird, $30 afterwards. Children under 10: FREE
vi.
ALL participants MUST register,
including children
vii.
Registration tentatively capped
at 150
viii.
Leah will provide graphics for
flyers, etc
ix.
PFA empower Alicia and any
subcommittee of her choosing to make any additional decisions except financial
x.
Financial decisions MUST be
brought to PFA, but a special meeting may be called of the executive to approve
any necessary payments
8.
Calahoo Meats
a.
The PEP LAC is doing a
Christmas Calahoo Meat Fundraiser. It is
the general concensus that there is not a conflict and that PFA could still
organized their own later in the year.
9.
Role of PFA within the MPS
community
a.
Leah brought up the subject of
the many different groups doing fundraising in relation to MPS, and how the PFA
should fit into the mix in the future.
b.
It was discussed that most
parent enjoy participating in the PFA’s “event-based” fundraisers much more
than the “send home” type.
c.
Currently the PFA hosts (or
co-hosts) the Snowflake Festival, the Sham-ROCK Family Dance, and the Community
Carnival and will also host the Dragon Dash this year.
d.
It is suggested that we include
50/50 raffles at almost any event in order to bring in easy, steady
income. This might even include a raffle
at School Council’s upcoming Family Movie Night
e.
Leah mentions the idea of doing
an adults-only cabaret. The general
reaction is extremely positive. Kathy
suggests planning the event to occur sometime in early October or November of
2015. This would allow the PFA to plan
throughout the summer and begin promoting the event as soon as school is back
in session. One idea would be to have a
burlesque performance with a bar, and cocktail appetizers.
10.
Meeting adjourned 8:05pm
No comments:
Post a Comment